Pet ID & Records Sheet
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Pet ID & Records Sheet
One page with everything somebody else needs to look after your animal or to say yes to it: the microchip number and the registry behind it, the vet and the after-hours clinic, what has been vaccinated and when, the routine, and who to call. Fill it in here, attach a photo, and print it or save it as a PDF for a landlord, a sitter, a kennel, or the inside of a cupboard door.
Nothing here is uploaded. The sheet is assembled inside your browser over an encrypted (HTTPS) connection. The microchip number, the contacts, and the photo you attach are not sent to us or to anyone else, not saved to an account, and not stored anywhere, close the tab and they are gone. When you print or save as PDF, the only copy is the one in your hands.
The animal
What the animal is, so a stranger holding this sheet can identify it.
Drag one in, or click. Stays in this tab.
Identification
The microchip number is the one that matters. It is what a shelter or a vet scans, and it only works if the registry has your current phone number.
Vaccinations
| Vaccine | Given | Next due |
|---|---|---|
| Rabies | ||
| DHPP (dog) or FVRCP (cat) | ||
| Bordetella | ||
| Leptospirosis | ||
Veterinary care
Who treats the animal normally, and who to call when the normal practice is shut.
Assistance animal status
Fill this in only if a licensed professional determined a disability-related need for the animal. A landlord may verify the letter; nothing here obliges you to state a diagnosis.
Care and routine
The part a sitter needs and a landlord ignores. Keep each answer to a line or two.
Emergency contacts
Two people who can take the animal, in order. The second is the one who gets called.
Why one page beats a folder
The people who need your pet's details are never the people who have time to read them. A sitter wants the feeding times and a phone number that answers. A landlord wants to know the animal is licensed, vaccinated and accounted for. A shelter that has just scanned a stray wants the chip number and the registry. Each of them is looking for one line, and a folder of vet printouts makes all three of them hunt for it.
So the sheet is laid out for the reader, not the archive. Identification first, because that is the emergency case. Vet and after-hours clinic next, because that is the second emergency case. Routine and behaviour after that, because those matter over a week rather than in a minute. Emergency contacts last, where a hand naturally lands at the bottom of a page.
The microchip line is the one to get right
A microchip is a number, not a tracker. It has no battery, no location, and no way of telling anyone anything until a scanner is passed over it. That number is only useful because a registry holds your contact details against it, which is where the failures happen: the chip reads perfectly and the registry rings a phone you gave up two moves ago. Before you print this sheet, call or log in to the registry named on it and check what they hold. Then write the registry's own phone number on the sheet, so whoever finds your animal can reach the database rather than searching for it.
If you do not know which registry your chip is with, the practice that implanted it does, and a universal lookup can find the registry from the number. Implant date is worth recording too. It is how you tell your chip apart from a second one some other clinic implanted without checking, which happens more than it should.
What a landlord may actually ask for
For an ordinary pet, whatever the lease says: pet applications routinely ask for vaccination records, a photo, weight and breed, and a landlord may make the pet approval turn on them. For an approved assistance animal, the test is different and much narrower, where the disability or the disability-related need is not obvious, a housing provider may ask for reliable documentation of it under 24 C.F.R. § 100.204, and that documentation is the letter. Vet records are not part of it, and neither is a photo, a registration, a certificate, or proof of training. Our ESA letter checker shows what that letter has to carry, and what landlords can ask about an ESA letter covers the questions that follow it.
Handing over this sheet anyway is a choice, and often a good one. It answers the practical worries (the animal is licensed, vaccinated, chipped, insured, and somebody else can collect it if you are in hospital), before those worries are dressed up as objections. That is the same logic as the pet behaviour disclosure: volunteering the ordinary facts is what stops a landlord inventing worse ones. What it does not do is turn a refusal into an approval; if that is where you are, the accommodation request letter and your state's own rules are the tools for it.
Common questions
Is my microchip number safe to write on a sheet I hand out?
Yes. A microchip number is an identifier, not a key: the chip stores nothing but the number, and a registry will not hand your address to whoever quotes it. What the number lets a stranger do is exactly what you want: a vet or shelter scans the animal, matches the number, and calls the registry, which then calls you. The detail worth protecting is on the rest of the sheet, your phone numbers and your contacts, so give it to the people who would need it and no one else.
Can a landlord require this before approving an assistance animal?
No. Where a disability or the disability-related need is not obvious, a housing provider may ask for reliable documentation of it. That is the letter from the licensed professional, and that is the extent of it. Vet records, vaccination history, a photo and a behaviour summary are not part of the test, and an accommodation cannot be conditioned on them. This sheet is voluntary, and it is useful for the same reason a tidy reference is useful: it answers the practical questions before they turn into objections. Local health law may separately require a rabies vaccination for a licensed animal, which is a rule about the animal, not about the accommodation.
Where does the photo go?
Nowhere. The photo is read by your own browser, scaled down, and drawn into the slot on the page. It is never sent to us, and there is nothing on this site that could receive it. Close or refresh the tab and it is gone. The only lasting copy is the sheet you print or save as PDF, which carries the photo inside it.
Will everything fit on one page?
It is laid out for one A4 portrait page, and the free-text boxes are capped so the answer stays true. If your print preview shows a second page, the cause is almost always the care and routine boxes, shorten them, or leave the ones a sitter will not need blank. Blank fields print as ruled lines, so an unfinished sheet is still a usable form to complete with a pen.
How often should I redo it?
Once a year, alongside the rabies booster, and immediately after you move or change your phone number. A microchip is only as good as the contact details sitting behind it in the registry: the common failure is not a chip that cannot be read, it is a chip that reads fine and points at a number disconnected two addresses ago. Update the registry first, then reprint the sheet.
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